At GAP Placements, we’re committed to protecting and respecting your privacy.

This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (GDPR).
It applies to all employees, workers, contractors, candidates and individuals at clients or potential clients of ours.

Who are we?

We are GAAP Search Solutions LTD trading as GAP Placements, based at 19 Brewhouse Lane, London, SW1 52JX. Company registration number: 09257253

How do we collect information from you?

We obtain information about you when you are corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register on our Website, subscribe to our service, communicate via our Website (including communicating with other users), complete surveys, update your personal or company profile and when you report a problem with our Website.

What type of information is collected from you?

The information you give us may include your name, address, e-mail address and phone number, financial information, personal description (including, but not limited to, age, gender, academic information and qualifications, work history and other professional information) and photograph. Marital status and dependants. Next of kin and emergency contact information. National Insurance number. Bank account details, payroll records and tax status information. Salary, annual leave, pension and benefits information. Start date(s) of job roles. Location of employment or workplace. Copy of identity documents, such as passport, driving licence, utility bills. Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process). Employment records (including job titles, work history, working hours, training records and professional memberships). Salary/payments history. Performance information. Disciplinary and grievance information.

Information we receive from other sources

We may receive information from other sources who collect Personal Information from you and pass it on to us (including, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, social networks and credit reference agencies). Where this is the case the third party is responsible for obtaining the relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used.

How is your information used?

We will only use Personal Information we hold about you (including information we receive from other sources) in the following ways, depending on the types of information:

  • to help you find employment or other work roles that might be suitable for you. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like marketing, profiling and diversity monitoring. Where appropriate, we will seek your consent to undertake some of these activities.
  • to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us, as well as support in respect of those services;
  • to allow you to participate in interactive features of our service, when you choose to do so;
  • for our internal business processes; and
  • where you have explicitly consented at the time we collected your Personal Information or where we otherwise have a right to do so, we may also use your Personal Information to let you know about other services we offer that are similar to those that you have already enquired about, and to inform you about important changes or developments to our services, by [post, telephone and email].
Our security and data retention measures?

We have put in place measures to protect the security of your information, for example to backup and protect the integrity of our electronic communications and data storage systems.
Vincere uses Amazon Web Services (AWS) which manages a comprehensive control environment that includes the necessary policies, processes and control activities for the delivery of each of the web service offerings in a secure manner, so you can be assured that all your data is safe in the Cloud.
We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation.

Access to your personal data

You have the right to see the Personal Information we hold about you and to ask us to: (a) make any changes to ensure that any Personal Information we hold about you is accurate and up to date; (b) erase or stop processing any Personal Information we hold about you where there is no longer a legal ground for us to hold it; or (c) transfer any information we hold about you to a specified third party. If you wish to do this, please contact us.

Opting out

Alternatively, you can contact us at any time at gdpr@gapplacements.com and if you provide us with your email address and contact details we can remove you from our database.

Use of Cookies

A cookie is a token that a server gives to your browser when you access an Internet website. Cookies are capable of storing many types of data. Cookies help us provide additional functionality to the site or to help us analyse site usage more accurately. In all cases in which cookies are used, the cookie will not collect personally identifiable information except with your explicit permission.

Change to Privacy Notice

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

If you have any questions about this data protection / privacy notice, please contact us.